Policies

With compliance to the Education Inspections Act of 2006 and policy aided by youth work essentials, safe and sound library.

P6 Academy is committed to providing a caring, supportive and friendly environment where the well-being of students is promoted. There is encouragement to develop mutual respect and harmony and procedures are put in place to protect this peace.

P6 Academy also:

  • Respects every students’ need for, and rights to, an environment where safety, security, praise, recognition and opportunity for taking responsibility are available
  • Respects every individual’s feelings and views
  • Recognises that everyone is important and that our differences make each of us special
  • Shows appreciation of others by acknowledging individual qualities, contributions and progress

P6 Academy therefore has the following policy on bullying:

Bullying can include:

  • physical pushing, kicking, hitting, pinching or any other unwanted physical contact
  • name calling, sarcasm, spreading rumours, persistent teasing and emotional torment through ridicule, humiliation and the continual ignoring or exclusion of individuals
  • racial, sectarian or homophobic taunts, comments, graffiti and gestures
  • sexual comments and /or suggestions
  • threatening or unpleasant emails, text messages or posts on social networking sites
  • Bullying will not be accepted or condoned. All forms of bullying will be addressed.
  • Students from marginalised groups of society can be more vulnerable to this form of abuse and may well be targeted.
  • Everybody has the responsibility to implement this policy and to work together to stop bullying – young people, parents and youth workers.
  • Anyone who reports an incident of bullying will be listened to carefully and told what will be done with the information
  • Students will be told what is being recorded, in what context and why
  • Students being bullied will be supported and assistance given to uphold their right to a safe youth club environment which allows their healthy development
  • Those who bully will be supported and encouraged to stop bullying

Procedures

  • Any reported incidents or suspicions of bullying should be reported to regional child protection officer.
  • The CPO will investigate the complaint objectively and will listen carefully to all those involved. Where possible, the parties will be brought together to see if the issue can be resolved with a (genuine) apology.
  • If appropriate, parents of those involved will be informed and asked to meet with the CPO to discuss the situation.
  • If the issue is not resolved the CPO will bring together a small panel of the relevant bodies to meet with the parties both together and separately to try and resolve the issue.

If a satisfactory solution cannot be reached, the small panel will decide on the course of action to be taken.

POLICY

P6 Academy recognises that volunteers have the right to raise grievances about any matter related to their volunteering (this could be in relation to another volunteer, a member of the paid staff, or the manner in which they are being treated by P6 Academy. In addition, any other person is entitled to make a complaint about the organisation.

It is hoped that most issues can be resolved through regular communications, such as support and supervision sessions for volunteers. However, where this is not possible, this complaints and grievance procedure is in place to ensure that all difficulties, issues or problems are dealt with in a prompt and fair manner.

PROCEDURE

  1. If a volunteer, young person, parent or member of the public has a complaint against a member of staff, a volunteer or the organisation in general they should first discuss this with the P6 Academy senior regional supervisor. A note of the meeting and any action agreed should be written, signed by all parties, kept in a secure place and a copy given to the complainant.
  2. If the senior regional supervisor is the person whom the complaint is against then the matter should be referred to another senior person from the Management team
  3. If the matter is not resolved at this initial meeting the complaint should be made in writing to the Management team. This will require a special meeting of the team. It will be dealt with within fourteen days and treated in a confidential manner
  4. If the grievance or complaint remains unresolved the complainant has the right to request that the issue is referred to a mutually agreed Third Party.

P6 Academy is committed to providing a safe environment for young people and volunteers. P6 Academy recognises that trust is essential for good youth work and is the foundation for all relationships with P6. Maintaining confidences is an integral part of building trust between young people, volunteers and the organisation and will be respected at all times, apart from where it conflicts with reporting child protection concerns.

In addition, the Data Protection Act places an obligation on all organisations to implement the 8 guiding principles when obtaining, handling and storing personal information.

P6 Academy therefore states:

  • P6 Academy is committed to ensuring that students are able to share information with relevant bodies in a confidential manner.
  • Students can expect that any information they give to a worker is treated as sensitive and confidential and will not be shared UNLESS:
    • The worker believes that the student, or another student, is in danger or is being harmed. In this case the student will be told that the information has to be shared with the appropriate agencies and encouraged to agree with this.
    • The student discloses that they are involved, or plan to become involved in immoral behaviour.
  • All workers at P6 Academy are expected to uphold the organisations commitment to confidentiality. This means that:
    • Keep records, files and documents stored in a safe and secure manner
    • Not discuss any information given by a student in confidence, unless they have a child protection concern or the student gives their permission
    • Tell a student when information cannot be kept confidential (i.e. a child protection concern)
    • Encourage a student to talk to other people (e.g. parents or guardians) or professionals where they feel it would be in the student’s interest
  • Workers can expect that the organisation will:
    • Provide them with a suitable means for storing confidential documents
    • Ensure that their own information is stored securely, is kept confidential and only seen by colleagues in relation to their role
    • Safely destroy personal information when the worker ceases to work for the organisation
    • Take disciplinary action where the Confidentiality Policy is not upheld (unless due to child protection concerns or a court order has been issued)
  • Parents/Guardians of student can expect that the information they provide (e.g. medical information, contact information) will:
    • Be kept in a secure, confidential manner and only used for the purpose provided (i.e. to safeguard the health and well-being of the student)
    • Enable the academy to ensure that parents receive information from the club that is necessary e.g. newsletters, letters and emails regarding information about upcoming events, fundraising activities.
    • Not be sold
    • Will not shown to organisations without prior consent.

Within this framework, P6 is committed to equality of opportunity for all those that interact with the academy.

Accordingly:

  1. P6 Academy is committed to extending classes which are applicable, its Purpose and Method to people in all parts of society.
  2. No person should receive less favourable treatment on the basis of, nor suffer disadvantage harassment or discrimination by reason of:
    • Class or socio-economic status;
    • ethnic or national origin, nationality (or statelessness) or race;
    • gender (including gender reassignment);
    • marital or civil partnership status;
    • sexual orientation;
    • disability;
    • political belief;
    • pregnancy and maternity;
    • religion, belief or faith (including the absence of religion, belief or faith)
    • sex
    • age

All Members of the Movement should seek to practise equality, especially in promoting equal access to Scouting for all young people. P6 Academy opposes all forms of prejudice and discrimination, including racism, sexism, homophobia, biphobia and transphobia. All Scout Groups, as independent charities, have a duty to comply with relevant equalities legislation. All volunteers should make reasonable adjustments where possible to support all young people with disabilities to access Scouting. Note: Some classes are strictly for the initiated Khalsa and therefore P6 will reserve the right to exclusively hold such classes.

Reasonable Adjustments

Reasonable adjustments mean actions to enable people with disabilities to access to activities, as far as reasonably possible, to the same level as young people without disabilities. This should involve working in partnership with parents/carers, to identify needs and support strategies. Reasonable steps should also be taken to identify any young people with disabilities in the Section/Group.

Leaders and other volunteers

To carry out its work the Academy seeks to appoint effective and appropriate Leaders, of all backgrounds and all areas of the community and to involve other volunteers in supporting roles, all of whom are required to accept fully the responsibilities of their commitment, where appropriate. Furthermore will be based on merit and purpose beyond anything else. Appendix 1 on offenders policy below.

APPENDIX 1

The purpose of this is to ensure consistent and fair practices are implemented during the recruitment of staff or volunteers who have a criminal record within P6 Academy

P6 Academy undertakes to treat all applicants for positions within the organisation fairly and not to discriminate unfairly against candidates on the basis of conviction information revealed.  Having a criminal record will not necessarily debar an individual from working or volunteering for the organisation.  Only convictions or conviction information that is deemed relevant to the position applied for will result in the applicant not being granted the position.

This organisation implements a fair recruitment policy that ensures individuals have the opportunity to disclose any convictions or conviction information in a way that allows for a clear risk assessment to be carried out that will determine whether or not the conviction or conviction information is relevant to the position applied for.

To ensure the correct applicant is appointed and to enable P6 Academy to determine the relevance of any convictions or conviction to positions applied for P6 Academy will use the following recruitment tools:

  • Self Declaration                                  
  • Interviews
  • References where appropriate

In case of conviction and allowing, consideration will be given for:

  1. Whether the conviction or other matter(s) revealed is relevant to the position in question
  2. The seriousness of any offence revealed
  3. The length of the time since the offence or other matter(s) occurred
  1. Whether the applicant has a pattern of offending behaviour or other relevant matters
  2. Whether the applicant’s circumstances have changed since the offending behaviour or the other relevant matters

The information will only be available to the relevant bodies. Should the organisation decide that the information disclosed is relevant to the post applied for, the applicant will be deemed to be unsuccessful and this information will be fed back to the applicant by letter, phone call or in person.

P6 Academy is committed to upholding excellent levels of health and safety in order to safeguard the health and wellbeing of all our volunteers, staff, young people and visitors. To ensure this, P6 Academy is committed to:

  • providing adequate control of the health and safety risks arising from our activities through a risk assessment process
  • consulting with our workers and students on matters affecting their health and safety
  • providing and maintaining safe premises and equipment
  • ensuring information, support and guidance is provided on the safe handling and use of substances
  • ensuring all workers are competent to do their tasks, and to give them adequate training, instruction and supervision
  • preventing accidents and cases of work-related ill health
  • maintaining safe and healthy working conditions
  • reviewing and revising this policy as necessary at regular intervals.

P6 Health and safety officer role is to:

  • Ensure a policy is in place.
  • Ensure roles are allocated for its enactment.
  • Monitor and review the policy annually.
  • Consider reports of accidents and incidents.
  • Consider training needs.
  • Ensure adequate resources are allocated for Health and Safety training.

Workers and students

All workers have an obligation to take reasonable care for their own health and safety, and for that of others, and to co-operate with P6 with respect to health and safety matters. Workers and students are requested to:

  • Report any significant hazard or malfunction (e.g. trip hazards or broken equipment) to their supervisor.
  • Conform to all instructions, written or verbal given to promote personal safety and the safety of others.
  • Be sensibly and safely dressed for their particular task, location and conditions and to use appropriately and effectively all safety equipment and any other safety equipment that may be provided.
  • Avoid improvisation in any form which could create unnecessary risks to health and safety (e.g. climbing on a chair to reach heights)
  • Not bring into the academy, without the appropriate authority, any tool, substance or piece of equipment of their own which is potentially hazardous to the health and safety of themselves or others.
  • Report to their supervisor all accidents, whether injury was sustained or not, including any incidents of violence and aggression.
  • Attend and participate in training as required.
  • Be aware of the emergency evacuation procedures, positions of fire alarms, equipment and exits.

Accident Reporting

It is the responsibility of the P6 health and safety officer will ensure that the following procedures for reporting and investigation of all accidents are implemented, and that all volunteers are aware of these procedures:

  • All accidents (and ‘near misses’) are recorded on an Accident Form and then logged in the Accident Book; copies of Accident Forms and Accident Book is kept in the locked away filing cabinet with the supervisor in charge.
  • All accidents will be investigated by P6 health and safety officer and a note of the investigation will be made on the relevant Accident form.
  • Corrective action is taken to prevent a reoccurrence.
  • Report forms and full details of reportable accidents and incidents are kept and maintained.

Procedures and Guidelines

Whilst the P6 Academy has overall responsibility for Health and Safety, the Health and Safety Officer is responsible for co-ordinating the day to day implementation of the Health and Safety policy and procedures. This includes:

  • Regularly meeting with the First Aid Officer and the Fire Safety Officer to discuss issues
  • Ensure the First Aid Officer and the Fire Safety Officer are adequately trained and supported to carry out their roles
  • Carrying out necessary Risk Assessments with colleagues
  • Reporting any Health and Safety issues or incidents to the Board
  • Ensuring that Health and Safety information is included in new volunteer inductions

First Aid

  • A qualified First Aider will be present.
  • The First Aid kit will be regularly checked and restocked by the First Aider
  • The First Aid box is kept in a safe location.
  • The Accident Book is (in a confidential secure place) and Accident Forms are available from a locked cabinet under the supervision of the officer present.

Fire Safety

  • The P6 Supervisor will be aware of fire points and will take charge of any event of fire. Fire Alarms are present and when sound all line in an ordinary fashion and follow the supervisor to the exit point and assembly point.

The group has appropriate insurance for its needs. More information can be found at request of emailing info@P6Academy.co.uk

Risk Assessment

All P6 Academy activities are risk assessed to ensure that all necessary measures are put in place to safeguard workers, young people and the public. All risk assessments are carried out by a minimum of two workers (including worker supervising activity) and kept by P6 Academy health and safety officer and regularly reviewed and updated. The risk assessment template can be found in Appendix 1.

  • Whilst every risk assessment is different, it is likely that they will cover the need for:
  • Consent and Information forms for young people
  • Information and emergency contact details for workers
  • Continuous implementation P6 Academy Child Protection Policy and Procedures
  • Regular checking of all equipment and premises used by the academy
  • Appropriate insurance for all activities
  • Adequate worker ratios, training and supervision for all activities

Working alone is not against the law, but it can bring additional risks. Through the process of risk assessment, P6 Academy will identify activities that have a significant level of risk attached to them. P6 Academy will, so far as is reasonably practicable, employ controls to reduce the exposure to those risks or eliminate the risk all together.

The purpose of this policy and the guidelines it contains is to reduce and prevent risks involved to members of staff undertaking lone working as part of their daily work. The policy provides action that will be taken by P6 Academy to identify, manage and reduce the risks to members of staff involved in Lone Working.

  1. All lone-working activity/tasks will be risk assessed prior to commencing. Copies of these risk assessments will be recorded on file and all staff should make themselves familiar with the assessments.
  2. Where an activity has been deemed high risk, no staff member will be expected to work alone unless in the case of absolute emergency and in this instance, staff will be required to maintain regular contact with their line manager. (Regular contact may be via a text message every 15 minutes or a phone call – this will be agreed with staff in advance)
  3. For low risk activities, staff will adhere to the standard lone-worker policy as outlined below.

Lone Worker Procedure

All staff are expected to adhere to the P6 Academy Lone-Worker policy, failure to do so, or a breach of this policy will result in disciplinary action against them.

  1. All staff engaging in lone-worker activity such as:
  • House visits
  • Driving to/from activities
  • Accompanying to appointments or support sessions
  • One-to-one support sessions

Must be familiar with the risk assessment for their client or resident.

  1. When engaging in lone -worker activities, staff must make the designated lone worker lead aware of their whereabouts, the time of the activity and the anticipated duration of the activity by either text message or telephone call to the pre- agreed number.
  2. Should an activity extend beyond the anticipated and pre-advised duration, staff must notify the designated lone worker lead by text or telephone to the pre-agreed number
  3. At the end of an activity /task involving lone-working, staff must text or telephone the designated lone-worker lead on the pre-agreed telephone number to advise and to confirm the lone-working task or activity has ended.

Child Protection Policy Statement in compliance Keeping Children Safe in Education September 2019 (KCSIE). The policy was modified from youth work essentials, Safe and Sound Library.

P6 Academy is fully committed to promoting children’s rights, notably their right to be protected from harm, abuse and exploitation and to be involved in any decisions that directly affect them. P6 Academy has a duty of care to implement effective policies and procedures for safeguarding the welfare of children and young people.  In order to achieve this we will ensure our staff and volunteers are carefully selected, screened, trained and supervised.  Furthermore, we will endeavour to keep up to date with national developments relating to the care and protection of children and young people.

P6 Academy will:

  1. Ensure that all workers understand their legal and moral obligations to protect students from harm, abuse and exploitation
  2. Develop best practice in relation to the recruitment of all workers (paid and unpaid)
  3. Provide opportunities for all newly appointed workers (paid and unpaid) through the provision of induction training, which gives an overview of the organisation’s purpose, values, structure and services
  4. Ensure that all workers understand their responsibility to work to the standards and procedures detailed in the organisations Code of Conduct and Child Protection procedures
  5. Ensure that all workers understand their obligations to report care or protection concerns about a child/young person, or a workers conduct towards a child/young person, to the organisation’s designated person for child protection
  6. Ensure that all procedures relating to the conduct of workers are implemented in a consistent and equitable manner
  7. Ensure that the designated child protection officer understands his/her responsibility to refer any child protection concerns to the statutory child protection agencies (i.e. police and/or social work and associates P6 may work with)
  8. Provide opportunities for all workers (paid and unpaid) to develop their skills and knowledge particularly in relation to the care and protection of children and young people
  9. Ensure that children and young people are enabled to express their ideas and views on a wide range of issues and will have access to the organisation’s complaints procedures
  10. Endeavour to keep up to date with national developments relating to the care and protection of children and young people

CHILD PROTECTION PROCEDURES

Section 1 – Introduction

  • P6 Academy is committed to providing a safe environment for students. This Child Protection Policy and Procedures reflects this commitment and aims to ensure that all concerns about the care and protection of students are effectively managed
  • CPO is responsible for developing and reviewing the organisation’s Child Protection Policy statement and other care and protection policies and guidelines. However, all workers (paid or unpaid) for P6 Academy are required to implement the child protection procedures
  • P6 Academy has Duty of Care for the children and young people we work with. P6 Academy also recognises that all children and young people have the right to freedom from abuse as outlined in the UN Convention of Rights of the Child. P6 Academy will constantly strive to provide a safe environment, free from any forms of abuse, for all the young people in its care. P6 Academy understanding of abuse can be found in Appendix 2
  • P6 Academy has a commitment to children’s rights, notably their right to be protected from harm, abuse and exploitation and to be involved in any decisions which directly affect them

Section 2 – Recruitment

P6 Academy recognises that appropriate recruitment and selection procedures are a vital part in developing and maintaining a safe environment for children and young people. The following procedures are in place to ensure that only suitable applicants are accepted as volunteers or staff of P6 Academy:

  • All applicants (staff and volunteers) will be asked to complete an application form
  • All applicants (staff and volunteers) will be asked to complete a self declaration form
  • All successful applicants (paid and unpaid positions) will be asked to provide suitable references
  • All suitable applicants (paid and unpaid positions) will be asked to attend an interview
  • A self declaration form will be used so that interviewed applicants can declare and discuss any convictions (and their context) with the organisation
  • Any applicant found to be fully listed on the Children’s List will not be appointed to a regulated work (paid or unpaid) position.
  • Recruitment of ex-offenders can be found on a separate appendix in the equal opportunities policy

Section 3 – Training

All newly appointed relevant staff and volunteers at P6 Academy will receive relevant training, support, information and guidance to ensure they understand their role and responsibilities with regard to Child Protection. This will include:

  • Details of the structure of the organisation will be provided, including the details of overall responsibility for child protection within the organisation
  • Details of the organisations aims and objectives will be provided
  • An assessment of staffs (paid and unpaid) training and development requirements will be completed
  • The roles and responsibilities of staff and volunteers within the organisation will be clarified
  • Clear details of the expectations, roles and responsibilities of all newly appointed staff and volunteers will be provided
  • All staff and volunteers must agree and sign up to the organisations Child Protection Policy and procedures
  • Training, information and a copy of the organisations Code of Conduct will be provided
  • The contact details and roles and responsibilities of the organisations Child Protection Officer will be provided

Section 4 – Responding to suspicion or allegation of abuse

Members of staff (paid and unpaid) have a duty to report any suspicions, allegations or disclosures to the CPO. However, the first concern must be the reassurance of the child or young person and their protection from any potential risk. During the reporting process the young person should be protected from further contact with the individual involved in the allegation.

As a worker or volunteer your role in child protection is not to investigate or decide if abuse has taken place. Your role is to observe, record and report. The following steps should be followed in response to suspicion or allegation of abuse:

1) Are you concerned about the safety of a child or young person?

For example, if:

  • A child/young person has alleged that they are being abused
  • Your see or suspect abuse
  • The organisation has received a third party report that a child/young person is being abused/neglected
  • There are signs and indicators which could point to abuse/neglect

2) ACT IMMEDIATELY

Discuss your concerns with CPO as soon as possible. If the allegation is about CPO contact the regional senior supervisor. These steps should be taken as soon as possible.

Discussions should focus on:

Nature of concerns; Risks to the child or young person; Action and next steps to be taken.

3) In following the procedures below please bear in mind:

DO NOT INVESTIGATE – Staff and volunteers should not attempt to investigate the situation any further or interview the child or young person regarding the situation

CONFIDENTIALITY – Details of suspicion, allegations or disclosures should only be passed on to the CPO. If responding to an allegation from a young person you must not promise to keep the information they disclose confidential.

4) RECORD INFORMATION

Detailed written records should be made of all events and what the young person or other individuals have said (where this applies). A form is supplied in Appendix 1 to help structure this. It can also be used to inform Social Work/Police of the events that have occurred. Above and beyond the facts, any opinions or personal interpretations of the facts presented can be recorded but it should be clear they are opinions, rather than facts. Records should be signed and stored in a secure place.

5) SEEK ADVICE and REFER TO APPROPRIATE AGENCY

The CPO should contact the Social Work Department and/or the Police and ask to speak to the Duty Officer about a child protection issue. If the report is received during an evening then the Social Work department Emergency Duty team and/or the Police should be contacted. Any further action should only be taken in line with the advice given by the Social Work Department. This includes whether the parent or carer of the young person should be informed of the child protection concerns.

Section 5 – Responding when a child or young person discloses abuse

It is likely that a child or young person who has been abused will have given a lot of thought as to whether they should disclose the abuse.  It is highly likely that they will be nervous and afraid that they might be rejected, blamed or not believed. It is important that staff and volunteers follow the steps outlined below:

Stay calm

Remain calm and natural.  You have been approached because you are trusted, not because you are an expert counsellor. Do not promise to keep the information secret; you may have to inform an appropriate person. You must take any disclosure seriously and reassure the young person that you believe them.

Listen and take the allegation seriously

Listen to what the child or young person is saying.  Give them the time and opportunity to tell you as much as they are able and willing to. Do not pressurise them and allow them to disclose information at their own pace. You should not investigate, ask leading questions or ask specific or explicit questions. You should only clarify what they are willing to tell you in their own words. Try to do this in an appropriate place, such as a room where other people can see in through an open door or window. Whilst it’s important to respect the young person’s privacy it should not be at the expense of other child protection measures.

Reassure      

Reassure them that you believe what they are saying and that you know it is not their fault. You should also give them some indication of what you will do next with the information that they have given you.

Confidentiality

Reiterate that you cannot promise to keep the information secret.  You must take any disclosure seriously. Details of the disclosure should only be passed on to the CPO, who should refer the case to the appropriate authorities

Wherever possible you should try not to discuss any concerns that you have about a child or young person in a way that may lead others to suspect that they are being abused.

Record

If you are able to, make brief notes during the initial disclosure, explaining to the young person why you are doing it. If it’s not possible to do so at the time, record the details as soon as possible after the disclosure with as many facts as possible (dates, times, actual words used).

Look after yourself

Being trusted with a disclosure of abuse directly from a young person can be emotionally draining, worrying and very stressful. Whilst it’s essential that confidentially is maintained at all times, it’s important that you consider your own emotional feelings and discuss any anxieties you have with the CPO. If appropriate, CPO will arrange additional support for you.

Section 6 – Protection of Workers who report care and protection concerns

Deciding to report a colleague or volunteer you suspect of abusing or otherwise harming a child can stressful and difficult and you may be worried about the person concerned taking action against you. The law does give you protection if you raise concerns or report a colleague as long as the report was not malicious or vexatious.

Section 7 – Data Protection and management of confidential information

P6 Academy is committed to the safe and secure management of confidential information. All personnel information, including volunteer information, is kept locked and can only be accessed by those that require it to carry out their role. Only relevant information is kept and this is regularly reviewed and outdated information destroyed appropriately.

P6 Academy is also committed to the rights of children and young people to confidentiality and this will be respected by all workers. However, where a worker feels that the information disclosed by a child or young people should be referred to their line manager for investigation by an appropriate agency, the young person should be told that confidentially cannot be kept.

Section 8 – Review of Child Protection policy and procedures

This policy and procedures document will be reviewed annually by CPO and all staff and volunteers will be notified of any changes.

APPENDIX 1

P6 Academy – Understanding of Abuse

Abuse to children or vulnerable young people is described under the following headings:

Neglect

The persistent or severe neglect of a child or young person, whether wilful or unintentional, which results in serious impairment to physical heath and development. For example:

  • exposing a child to extreme weather conditions e.g. heat and cold.
  • failing to seek medical attention for injuries.
  • exposing a child to risk of injury through the use of unsafe equipment.
  • exposing a child to a hazardous environment without a proper risk assessment of the activity.
  • failing to provide adequate nutrition and water.

Signs which may raise concerns about physical neglect include:

  • constant hunger
  • poor personal hygiene and/or poor state of clothing
  • constant tiredness
  • frequent lateness or unexplained non-attendance (particularly at school)
  • untreated medical problems
  • low self-esteem
  • poor peer relationships
  • stealing

Physical Injury

Actual or attempted physical injury to a child or young person where there is definite knowledge or reasonable suspicion that the injury was inflicted or knowingly not prevented. For example:

  • Deliberately hitting, shaking, throwing, poisoning, burning, scalding, drowning, suffocating or otherwise harming a child.

Signs which may raise concerns about physical abuse include:

  • refusal to discuss injuries
  • aggression towards others
  • improbable excuses given to explain injuries
  • fear of parents being approached for an explanation
  • running away
  • untreated injuries
  • excessive physical punishment
  • avoiding activities due to injuries or possibility of injuries being discovered
  • unexplained injuries, particularly if recurrent

Emotional Abuse    

The adverse effect on the behaviour and emotional development of a child or young person, caused by failure to provide for their basic emotional needs. For example:

  • Persistent failure to show any respect to a child (e.g. continually ignoring a child)
  • Constantly humiliating a child by telling them they are useless.
  • Continually being aggressive towards a child, making them feel frightened.
  • Acting in a way which is detrimental to the child’s self-esteem (e.g name calling, sarcasm, constant criticism)

Signs which may raise concerns about emotional abuse include:

  • low self-esteem
  • significant decline in concentration
  • running away
  • indiscriminate friendliness and neediness
  • extremes of passivity or aggression
  • self-harm or mutilation

Sexual Abuse

Any child or young person below the age of 18 may be deemed to have been sexually abused when any person, by design or neglect, exploits the child or young person directly or indirectly, in any activity intended to lead to the sexual arousal or other forms of gratification of that person or any other person including organised networks. This includes forcing or enticing a child to take part in sexual activities whether or not they are aware of or consent to what is happening. Sexual abuse may involve physical contact, and non-contact acts such as forcing children to look at or be involved in the production of pornographic material, to watch sexual activities or encouraging them to behave in sexually inappropriate ways. For example:

  • exposure to sexually explicit inappropriate language or jokes.
  • showing a child pornographic material or using a child to produce such material.
  • inappropriate touching.

The following signs may raise concerns about sexual abuse:

  • lack of trust in adults or over familiarity with adults, or fear of a particular adult
  • social isolation – being withdrawn or introverted, poor peer relationship
  • sleep disturbance (nightmares, bedwetting, fear of sleeping alone)
  • running away from home
  • drug, alcohol or solvent abuse
  • display of sexual knowledge beyond the child’s age

Other abusive behaviour towards children and young people

Staff, volunteers and committee members should also be aware of other, perhaps less obvious, forms of abuse. These may be dismissed by perpetrators as ‘just fun’ or ‘having a laugh’ with young people but can have a serious impact and cannot be allowed or go unchallenged:

  • Bullying of any form, including name calling or constant criticism
  • ‘Picking on’ a young person because of their family background, manner of dress or physical characteristic
  • Racism or sectarianism if any form
  • Favouritism and exclusion – all young people should be equally supported and encouraged
  • Abusive language or gestures
  1. Definitions

In these Rules ‘P6’ means ‘P6 Academy’: ‘Student’ means a P6 Student; ‘Directors’ mean the Directors of the Company; ‘Rules’ mean the terms and conditions of the studentship set out below; ‘Application Form’ means Application form completed by the Student to join P6; ‘the Initial Period’ means a minimum period of twelve months which the student is committed to upon joining; ‘the Manager’ means the Duty Manager appointed by the Company to control the day to day running of P6. P6Academy is a project of Patishahi 6 CIC, a community interest company developed to empower and benefit the community.

  1. Acceptance Interpretation and Variation

(i) Every student of ‘P6’ shall be subject to these Terms and Conditions. It is the Student’s responsibility to read the Terms and Conditions before signing the application form. By signing the application form the Student is deemed to have read, understood and agreed to be bound by these Terms and Conditions.

(ii) These Rules may be revoked, altered or added to from time to time by the Company, without prior notification to students. Any variations will be posted on P6 notice board.

(iii) The decision to accept any application shall be at the absolute discretion of the Company. The Company reserves the right to refuse an application from any applicant – but in case of refusal a notice will be delivered as to why the refusal has taken place.

(iv) Acceptance of an application for studentship shall constitute a binding and contractual agreement between the Company and the Student, upon these Terms and Conditions and the rules and regulations as well as policy and procedures.

  1. Studentship and Fees

(i) Students must be of at least 5 years of age.

(ii) Students shall pay Students shall pay a £5.00 membership fee, which will cover the cost of making a membership card and admin.

(iii) Students may terminate with membership with notice.

(iv) Paid services will be monthly through direct debit, although students may pay all of their studentship subscriptions for the following 12 months in a lump sum payment. If so, the Student will be liable to pay the lump sum specified on the date indicated on the Application Form and annually thereafter.

(v) For monthly instalments Students shall pay the monthly studentship subscription as set out on the Application Form. Monthly Instalments are payable on the 1st of each calendar month, or if the 1st falls on a weekend/public holiday, on the next working day.

(vi) Should any issue with payment arise, notice is required, thereafter a notice will be made and attempted to be settled with the correct team.

(vii) Students must give written notice to the Centre of any changes of address. Failing such notice, all communications shall be presumed to have been received within 5 days of the postmarked date.

(viii) Any change in studentship fees will be posted on the Centre notice board 45 days prior to such increase.

(ix) Concessions may be applicable for example based on financial difficulty for selected services however, evidence will be required and will be accepted at the academy’s discretion.

(x) Termination can be done through expulsion in which case there will be no refund of charges. Termination can be done through not paying fees however, if this is the case notices, meetings will be occurring before hand to ensure the reasoning as to why monies has not been paid.

  1. Membership Cards

(i) Students will be issued with a membership card, which must be used every time they enter P6. If any person other than a Student uses a membership card, that Student’s studentship may be terminated and no refunds of the joining fee or subscription will be given. Membership cards remain the property of P6 at all times and must be returned to P6 upon termination of membership.

(ii) P6 reserves the right to charge a fee for the replacement of a lost studentship card and initial fee will be £5.00

  1. Inside P6

(i) P6 is an entity on its own, it uses the facilities of other community hubs in different region’s and has the relevant insurance to be doing so. It is still imperative that any facility, equipment or apparatus used by P6 is treated with care and respect and according to relevant rules of the premises.

(ii) P6’s timetables are subject to change but can be found on the website or notice board.

(iii) It is the Students’ or Guests’ responsibility to ensure that they are capable of undergoing any activity within P6. All activities and treatments are taken at the Students’ own risk with respect to all precautions that will be taken on P6’s behalf.

(iv) Suitable attire, must be worn at all times while attending P6 facilities (loose clothing ideally Baaneh, Suits or Kurteh Pyjame). Students are requested to wear appropriate clean footwear when appropriate.

(v) Use of fitness areas and other Club facilities is at the Students’ or Guests’ own risk and under their own medical advice.

(vi) Mobile phone use during class hours are not permitted.

(vii) Students should comply with written guidelines, posted within P6 policy and procedures. Ultimately, it is important for students and teachers to respect their cohort.

(viii) Students are to arrive on time, and if not, have a valid reason as to why they are attending late. Where possible this should be notified before hand.

(ix) A teacher may refuse entry, or may ask any Student to leave a class if they feel there, or another’s safety or enjoyment is in jeopardy.

(x) P6 Academy reserves the right to impose disciplinary measures upon the student where necessary, this may involve for example isolating the student.

(xi) P6 reserves the right to refuse entry to premises occupied by P6 at its absolute discretion.

(xii) During peak hours we reserve the right to restrict the duration of use of the equipment.

(xiii) P6 Academy is committed to the deliverance of teaching for each and every student, but as a collective cohort. It is therefore the students collective and individual responsibility to ensure this is possible. Where this is being hindered, P6 academy will take action.

(xiv) P6 deems the practices of the expert teachers and instructors worthy of being utilised and therefore, accept practices that may differ to those elsewhere.

(xv) Any contact made will be done in good practice, and where this is doubted an immediate report needs to be taken out. All teachers and supervisors will be enhanced dbs checked to ensure precaution.

(xvi) P6 academy has a duty of care to all in within its vicinity, especially its students. Therefore, reserve the right to take action where there seems to be physical, emotional or mental distress by relevantly trained supervisors.

  1. Data

It is necessary for the purpose of providing you with advice and support in relation to our facilities and further reasons to hold certain data concerning your identity, contact details and general health on files. By signing the application form expressly consenting to P6 Academy to keep this data for the duration of your studentship to P6 and for up to two years afterwards, to assist us in providing you with the best possible service. You are also consenting to us passing on your details where necessary from time to time to other departments within P6. Furthermore, pictures, videos and recordings taken by P6 of students and of members of the public during P6 events will be property of the P6 Academy and can be used for responsible purposes such as (not limited to) promotion and fundraising. For the avoidance of doubt, by signing the application form you are not affecting any of your rights under the Data Protection Act 1998. We comply to GDPR regulations and policy can be found online.

  1. Liability

(i) Neither P6 nor the Company will accept liability for any damage or loss to Students’ or Guests’ personal property brought onto P6s’ premises.

(ii) All activities and treatments are taken at the Students’ or Guests’ own risk. Participation acceptance evidenced by a consent through membership form, passes liability of damage/loss to person or property to those involved beyond that caused by the negligence of P6 academy.

(iii) Students or Guests who suffer an accident or injury on P6 premises must report the accident or injury, and the circumstances in which it occurred, to the Duty Manager immediately following the accident or injury.

(iv) Students and Guests must warranty and represent that they are in good physical condition and capable of doing exercise; if through injury or other reason, such as pregnancy, this is not the case, they must consult a doctor before engaging in exercise. Furthermore, if attending class there is something that needs to be notified to the teacher it is the duty of the student to do so, and vice versa for teacher and student.

(v) P6 will uphold good practice and ensure relevant insurances, risk management and training are in place for relevant bodies.